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The Only Blogging Schedule You Need To Be Consistent

Are you feeling overwhelmed and in need of a blogging schedule that just does the job?

If you are finding it difficult to blog on a consistent basis then keep reading.

A key secret to experiencing success as a blogger is being consistent at showing up online.

In case you have no idea what I mean it all boils down to visibility.

Depending on your niche it is not sufficient to put content out there only once.

It actually requires consistent prolonged effort to get results that generate an income.

For some, it would mean publishing content every single day while others, like me, can do it once a week.

In this post, you will learn about different ways to organise a blog schedule planner and develop one that fits your needs.

The only blogging schedule you need this year, for bloggers - blog

What Makes a Good Blogging Schedule?

In order to develop a good schedule for your blog, it is important to know what should be included.

I like to see it mapped out in three different phases which are:

  1. planning
  2. creating
  3. marketing

The content that you are going to create should be part of an overall plan to achieve a goal or two.

Therefore, it is important to include a planning phase where the content is mapped directly to a revenue goal.

After creating the content it is even more important to promote it to potential customers so that they know you exist.

It is often said bloggers should spend 20% of their time creating the content and 80% promoting it.

Blogging Schedule template - cover pic

Schedule Your Blog Like a Boss, even if you...

How to Plan a Blogging Schedule

Every blog is different and so is every blogger and small business owner.

Two key differentiators are the niche that is the focus of the blog and the time available for blogging.

The easiest way to plan a blogging schedule is to write down a list of things that needs to happen.

Then write down the time available to accomplish those important tasks.

You may realise after writing your list that you do not have enough time to complete the tasks every week.

If this is your reality you may want to consider outsourcing tasks or finding tools that can help you do those tasks faster.

Another thing to consider is the length of time it takes you to get something done at different times of the day.

When are you the most productive during the day? Can you use that time to complete heavy tasks?

Blog post Schedule template, the only one you need this year, for bloggers - blog

How Do You Manage Time to Run Your Blog

Time management continues to be a big challenge for many people.

If this is a big challenge for you then keep reading as I may have a solution for you.

Each of us has 24 hours in a given day and it is possible to use that time efficiently to accomplish goals.

Have you ever thought of decluttering your schedule and only doing the things that bring results?

Over the years I discovered that I had a lot of fluff on my schedule.

I wanted a lean machine so I removed all the excess things that did not add value to my life like spending hours watching TV.

After reading, The One Thing, I focus on having only three things on my list every single day.

Knowing what is the One Thing that will take my blog forward by leaps and bounds really helped me to prioritise.

I then take those three big tasks and bring them down into smaller steps or bite-sized chunks so that I can get them done.

My Blogging Schedule

This post would not be complete if we did not spend time together looking at an actual blogging schedule in great detail.

Here is an example schedule that you can use to help you plan, create and promote your content.

I have a really good downloadable one that you can use as well so keep reading until the end.

Detailed Blogging Schedule - Image Copyright

As you can see it is just tasks assigned to different spots in a calendar. I have not attached a timeframe to any of them.

However, I did assign each task to a specific day in the week.

You will notice that there are a total of 30 tasks. The tasks in green are non-marketing tasks.

The pinkish colour represents marketing or promotional related items.

It may take me 1-3 hours to write 2,000 words but for you, it may take 30 minutes.

Blogging Schedule template - cover pic

Schedule Your Blog Like a Boss, even if you...

Begin With the End In Mind

Every big and long term goal can seem insurmountable when approached as a huge chunk.

Over the years I have learned that the best way to achieve big, scary goals is by breaking it down into smaller tasks.

Many new bloggers find that producing content every single week or day to be quite daunting.

However, here is a great way to achieve any goal that requires a frequent and consistent effort.

For example, I need to produce a blog post and podcast episode every single week for the rest of my life.🤣

I remember when I first started this blog I was worried about how on earth I was going to show up every week.

Here's the secret way to get it done.

  1. Choose a day when your content will go live
  2. Factor in the time it takes to produce it
  3. Remember to cater for images and marketing
  4. Give yourself an additional day for emergencies
  5. Have the draft ready to schedule 3-4 days in advance
  6. Start writing the draft 6-7 days before the go-live date
  7. Conduct your research 1-2 weeks before the go-live date

So, my post and podcast go live every Monday. I gave myself the deadline to have it scheduled by the Friday.

I have set aside a few hours every Thursday to edit the draft, create the images and record the podcast episode.

My draft must be written (all 2,000 words) by Wednesday or Thursday in order to meet that Friday deadline.

Blogging Schedule Planner, the only one you need this year, for bloggers - blog

Blogging Goals

The secret to getting ideas for your blog topics for a month or a quarter actually come from the goals for your blog.

Just in case you are not aware of it blogging is a form of content marketing which is used to attract potential buyers to your business.

For example, if you want to sell a product or service then you use the blog as a way to address your potential client's standard questions and queries.

Let's look at a practical example so you can relate.

If you sell chocolates then your blog will address questions like gift wrapping, the perfect gift for mothers, girlfriends, delivery options and even cater to special dietary clients.

Each topic is taken and articles are written to exhaust that topic as much as possible before moving on to the next one.

So, for one quarter you can write about all the different kinds of diets where your chocolates can be consumed safely.

  1. Chocolates for Keto
  2. Gluten-free chocolates
  3. Lactose-free chocolates
  4. Sugar-free chocolates
  5. Low-fat chocolates
  6. High protein chocolates
  7. Celiac chocolates
  8. Vegan chocolates
  9. Wheat-free chocolates

You get the picture from the above list of how your content can potentially address a focused audience every week.

Batching Your Work

A clever way to get more done in less time is to complete your tasks in batches.

For example, I needed to write a minimum of 10,000 words for the month of January because of the theme I chose.

Instead of writing 2,000 words every week I made a shortlist of five topics then I spent three days writing 10,000+ words.

It now meant that I had free time to complete another big task the following week like creating all the images for those 5 posts.

During the 3rd week, I can spend time updating 5 old blog posts and creating campaigns inside of Missinglettr to have them queued and ready to go.

Week 4 can be spent creating new pins for 4-8 old blog posts and scheduling them out using Tailwind.

Blogging then becomes a whole lot easier because I have the whole operation running like a well-oiled machine.

Blogging Schedule template - cover pic

Schedule Your Blog Like a Boss, even if you...

Best Time, Location and Device

If you are like me you will notice that there are certain blog tasks that can only be done when all the conditions are right.

By conditions, I mean that you have found the perfect atmosphere to be creative.

For example, I can never write a blog post if I am not sitting in my favourite spot, the room is cold or I am hungry.😂

It may sound strange but that is just the way I work when writing content.

However, for many marketing activities, I can be using a different device at another location and it is fine.

I guess what I am trying to say is that it would make sense for you to schedule a task if the conditions are right for you to complete the task.

Recently, I was listening to one of my mentors who does Youtube videos and she said that she cannot produce video content until she knows that she can finish the task.

For me, when creating a blog post, I don't need to complete it straight away. I just need to write as much as I can once I am within the deadline.

Done for You Blogging Schedule

To help you get the most out of your blogging efforts I have decided to create and share my blogging schedule via Trello.

DFY Blogging Schedule - Trello

It covers an entire quarter and includes 13 different cards. Each card has tasks associated with creating a new blog post.

You will also get tasks that can be used to edit existing blog posts to include keyword research and creating new pins.

There is also a checklist that will help you to complete marketing tasks once your blog post goes live.

The lists that come as standard include:

  1. Quarter 1 (13 weeks)
  2. Research
  3. Writing content
  4. Create marketing content
  5. Edit + proofreading
  6. Scheduled
  7. Old blog post
  8. Marketing - old blog post
  9. Marketing - new blog post
  10. Done

All you need to do at the start of each quarter is to copy a new board from the template.

Blogging Schedule template - cover pic

Schedule Your Blog Like a Boss, even if you...

Blogging Schedule Tasks

To help you get a head start on all the activities for any given week each list contains the tasks associated with it.

For example, the list labelled 'create marketing content' contains a list of 4 tasks as follows:

  1. Create 5 pin images
  2. Make 3-5 blog images
  3. Write Pinterest description
  4. Formulate social media content

Here is a screenshot of what it looks like on the Trello board.

Blogging schedule tasks mktg

Feel free to add more tasks to your list as well as detailed steps or a procedure to get it right every time.

Blogging Schedule template, the only blogging schedule you need this year, for bloggers - blog

Blogging Schedule Calendar

The final step of your blogging schedule will include adding these tasks to your weekly calendar.

As you can imagine we are all very different so what would work for me will not necessarily be the same for you.

For this process, I opted for the Planyway Planner as the power-up for this Trello board.

You can decide to just use the standard calendar if that is your preferred option.

The challenge that you will face is that the regular calendar power-up does not give you the option to drag and drop tasks into your week.

Blogging Schedule Planyway Planner

A video and 5-day email tutorial or course are included once you sign up to access the blogging schedule.

This is a great way to help you to blog consistently for 12-36 months. The great news is that you can tweak it to suit your blogging needs.

The only blogging schedule you need this year, for bloggers - pin 2

Summary

Creating content on a consistent basis and still finding time to promote that content every day can lead to overwhelm.

The secret to attaining such massive goals is to break it down into smaller manageable tasks.

If you have a VA then using a tool like Trello will help you to assign tasks to team members.

Even if you don't have a team a blog post schedule template gives you a great opportunity to develop standard operating procedures to scale your business.

To access the blogging schedule template and make it your own enter your name and email address below and you will receive the link.

Blogging Schedule template - cover pic

Schedule Your Blog Like a Boss, even if you...

You will also get access to a free 5-day course on how to get the most out of your blogging schedule.

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If you need a tool to help you plan the themes for each quarter or month for your blog then grab this blog planner.

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36 Comments on The Only Blogging Schedule You Need To Be Consistent

    • Amber, I’m so happy to hear that you already have a schedule. Good for you that you can post three times a week.

  1. You have a pretty neat schedule. I think I am loosing too much time with marketing and I don’t get enough time to write. I do try to set up goals at the beginning of each week when it comes to writing and optimising. Most of the weeks I am on target if I create goals.

    • Joanna, that’s amazing. I am wondering if you can really spend too much time marketing. All the same, thanks for sharing your experience.

    • Tara, you know what they say about eating an elephant? Small bite-sized chunks which sound like every day for you.

  2. I’ve been blogging every day for 10 years and finally this year I have cut down to 3x/week. It has relieved so much stress for me!I now post on Monday, Weds & Friday with a roundup on Saturday.

    • Cindy, I cannot imagine blogging every day for 10 years. Hats off to you and thanks for sharing your experience with us.

  3. I have been scheduling nearly from the beginning, but it has changed as my progress has changed.
    I also love the idea about choosing a quarterly topic and exhausting it before moving on to another one. I have actually been doing the opposite to try to have a more well-rounded site. I think either way is fine, but I would be able to focus in better if I did it the way you mentioned.

    • Marie, you are right that both methods work. The way I suggested, exhausting a single topic before moving to another one, works really, really well for SEO because Google works by giving you ‘topic authority’.

  4. I have how organized it is. I typically post a new post on Mondays, but I think I am going to organize everything in trello with a schedule and do the powerup.

  5. This is something I am working towards improving. I usually just wing it but I know if I learn to take it more seriously that things will start to improve. Love the post!f

    • Sophia, sometimes life gets in the way so it can be challenging when it comes to blogging on a part-time schedule.

    • Fransic, yes, it can sometimes feel daunting but once you find your groove then it is like eating a piece of cake.

  6. You are so right! You have to know and understand what is best for your niche in order to know what content to create and when to put it out there. It honestly took me a little while to figure it out, and I’m still learning what works and what doesn’t. I live on spreadsheets and calendars. Thank you for the calendar!

    • Amber, it is definitely so easy to fall behind with Pinterest, especially creating new pins frequently. The secret to that is when you feel inspired get into Canva and create dozens of new pins then you have a whole library waiting to share.🤣

  7. Wow you are really organized. I love it! I’m struggling a bit now that I started up my shop on top of my blog. It’s challenging putting my all into both. Promoting does take up most if the time. The downside is for me the fun is in creating the content. Promoting is work to me.

    • Lisa, it sounds like you need to consider outsourcing the promoting end of your business to a VA as soon as you can so that you can focus on what you like doing best.

  8. Thanks for sharing your expertise on this subject. I am a full-time journalist and part-time blogger, and find it difficult to schedule my blogging work. Your article has been most helpful.

    • Sudipta, yes scheduling can be very difficult and the only way I became good at it is that I made it a part of my life. Everyone close to me knows that I am busy promoting during certain periods of the week and those time slots are non-negotiable. It feels like having dental appointments several times every week and I am simply not available during those times and days. It is literally a habit.

    • Rosey, I can so relate to you. When I was in your shoes I simply asked myself some very serious questions about my time for the long-term. By asking these questions I was able to prioritise and declutter for the better.

  9. Scheduling is such a huge thing for me. I am a review blogger but I am working on planning more non review blogs so that I can make more of an appearance.

    • Tia, I like the fact that you are a review blogger. I guess planning non-review blogs would give you more control over your schedule.

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